Anastasia Marchenko
Tallinn
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various operational tasks and offering staff support. Responsible, dedicated and productive professional when working with little to no supervision.
Overview
19
19
years of professional experience
Work History
Executive Business Partner
3Commas Technologies
06.2022 - Current
- Collaborating with the executive to develop and execute strategic initiatives, business plans, and operational goals - Serving as a key point of contact and facilitator between the executive and other internal and external stakeholders, including board members, senior management, and partners
- Managing communications, scheduling meetings, and coordinating logistic - Assisting in the planning, execution, and monitoring of critical projects and initiatives
- Conducting research, analyzing data, preparing presentations, and managing deadlines - Providing analysis, insights, and recommendations to help the executive make informed decisions conducting research, collecting data, and preparing reports
- Managing day-to-day operations and administrative tasks, including calendar management, travel arrangements, expense tracking,
- Building and nurturing relationships with key stakeholders to enhance the executive's network and influence
- Maintaining a high level of confidentiality, professionalism, and ethical standards in handling sensitive information and decision-making processes
Head of Admin Support
JKR Investment Group
03.2021 - 05.2022
- Optimizing the organizational framework to enhance daily operational efficiency
- Expanding global presence with the establishment of offices in key international hubs such as London, Cyprus, and Kyiv
- Diligently fostering the well-being and motivation of our esteemed workforce
- Delivering comprehensive travel support services tailored to the needs of our C-level executives and distinguished guests
- Spearheaded board meetings, strategic planning sessions, and curated in-house events to facilitate professional growth and engagement among employees
Executive Business Assistant
Horizon Capital, Private Equity Fund
12.2015 - 11.2019
- Full operational support for Founding Partner and CEO of a leading private equity firm
- Arranging Boards of Directors worldwide, Partner’s Meetings, and Investment Committees
- Dealing on behalf of the CEO with governments, world-known organizations, embassies, top managers
- Intensive travel management
- Finance expense reporting, dealing with banks, budgeting
- Support staff coordination (drivers, assistants, house staff)
- Handling with sensitive nature issues and confidential information
Head of Representative Office/COO
Insignia, British Luxury Lifestyle Company
02.2011 - 09.2015
- Launching a representative office for a British company in Ukraine
- Cooperation with local and international governmental bodies
- Administrative management
- Budget planning, accounting
- Recruiting staff, organizing trainings
- Dealing with business partners and suppliers
- Participating in the yearly Board of Directors meetings
- Representing Company at luxury travel events and conferences worldwide
- PR in luxury mass media
Administrative manager
Wolf Theiss Austrian Law Firm
04.2009 - 02.2011
- Startup of Ukrainian office for an Austrian law firm
- Implementing company standards for administration and reception
- Cooperation with hotels and travel agencies on business trips and visits
- Organization of conferences and workshops
- Providing documentary support for partners
- Preparing and structuring legal project documentation
- Travel reporting
- Administrating of primary documentation archive
- Cooperation with suppliers
HR Manager
Concorde Capital, Investment Company
01.2008 - 11.2008
- Organization of motivation and support programs and trainings for the key employees
- Coordination travel and visa support for employees and investors
- Preparation of corporate events and team-building activities
- Monitoring of staff satisfaction and organizing studies and courses for management
- Holding onboarding
Executive Assistant to CEO, Office Manager
Amstar Europe, Real Estate Investment Fund
03.2006 - 01.2008
- Startup of the new representative office
- Cooperation with foreign partners, investors, and local official bodies regarding company deals
- Organization meetings for investors and Ukrainian businessmen
- Travel arrangements for top management worldwide (tickets, visas, hotels)
- Coordination of office supplies
- Recruiting staff and supervision of receptionists, assistants and drivers
Meetings & Events Manager
Radisson Blu Hotel
09.2004 - 02.2006
- Event organization from A to Z; (presentations, business meetings, trainings, gala-dinners)
- Coordination of work in the team (7 people)
- Coordinating the work between different hotel departments
- Customer feedback analysis
- Preparing reports for Director of Operations
- Organization of events with celebrities and very important guests
Education
EQ School (International Institute for Emotional Intelligence Development)
2015
Bachelor of Science - Hospitality Administration And Management
Institute of Tourism
Kyiv06.2006
English Diploma -
London School of English
2000
Skills
- Executive C-Suite Assistance
- Lifestyle Management
- Operations
- Corporate Communications
- Hospitality Management
- Negotiations
- Property management
- Recruiting/HR
- Meetings & Events
Languages
Ukrainian
Native language
English
Advanced
C1
Russian
Upper intermediate
B2
Timeline
Executive Business Partner
3Commas Technologies
06.2022 - Current
Head of Admin Support
JKR Investment Group
03.2021 - 05.2022
Executive Business Assistant
Horizon Capital, Private Equity Fund
12.2015 - 11.2019
Head of Representative Office/COO
Insignia, British Luxury Lifestyle Company
02.2011 - 09.2015
Administrative manager
Wolf Theiss Austrian Law Firm
04.2009 - 02.2011
HR Manager
Concorde Capital, Investment Company
01.2008 - 11.2008
Executive Assistant to CEO, Office Manager
Amstar Europe, Real Estate Investment Fund
03.2006 - 01.2008
Meetings & Events Manager
Radisson Blu Hotel
09.2004 - 02.2006
EQ School (International Institute for Emotional Intelligence Development)
Bachelor of Science - Hospitality Administration And Management
Institute of Tourism
English Diploma -
London School of English
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